What Belongs on a Wholesale Hot Sauce Price Sheet
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A wholesale price sheet is a document a buyer costs without calling you. That means it has to carry the pack, the price, the quantity that changes the price, and the sentences that stop a surprise deduction later. The published inputs are concrete: a case of 12 ten-ounce bottles lists at $7.80, the price steps to $6.99 at 240 cases, and a full pallet holds 240 cases. Everything else on the sheet exists to make those three numbers usable.
Lead with the case and the pack
The first line of the sheet is the sellable unit, written exactly as it ships. A ten-ounce woozy case is 12 bottles at $7.80. A five-ounce case is 12 bottles at $5.99. A mini case is 48 bottles at $15.55.
Never write a per-bottle price as the headline. Buyers order cases, warehouses receive cases and invoices are paid per case, so the case is the unit of record. A per-bottle price belongs underneath, labelled as a derived figure, because it is the number the buyer's own costing sheet will use.
State the pack count as an integer, not a range. A sheet that says twelve bottles per case and ships eleven because of a glass shortage creates a short-ship dispute. If the pack can change, the sheet needs a version number and a date.
Put the item code next to the description. Distributors key purchases on the code, and a sheet without codes gets retyped by someone in a traffic department, which is where transcription errors start.
Publish the break quantities
Volume pricing is only useful if the buyer can see where the steps fall. The ten-ounce case is $7.80 at one case, $7.50 from 120 cases, $6.99 from 240 cases and $6.45 from 960 cases. Four prices, three breakpoints, all published.
Breakpoints do two jobs. They tell a buyer how to consolidate an order, and they tell you what a discount actually costs. The step from $7.80 to $7.50 is 30 cents a case; the step from $7.50 to $6.99 is 51 cents. Those are not the same concession, and a sheet that hides the breaks makes both of them look like a favour negotiated in a meeting.
Set the breaks where the freight and handling savings actually occur. A pallet is 240 cases in ten layers of 24, so a 240-case break lines up with a full pallet and the handling change that comes with it. A break at 120 cases is a half pallet, which is a different operation.
Write the break quantity as a range with no gaps. A buyer who orders 239 cases and sees the next price start at 240 will ask whether 239 can be rounded, and the answer should already be on the page.
Say what the price excludes
Most price arguments are about what was never included. Closures are the common one: a 24-414 black plastic cap is $0.08 each and it is not part of the bottle price. A case price that silently assumes the buyer supplies caps will produce a first invoice the buyer did not expect.
Bands are the second line. A pack of 250 heat shrink bands for 24mm finishes is $9.50, which is under four cents a bottle. Small, but it is a separate purchase, and a buyer who bands in-house needs to know it is not in the case.
Write an exclusions block with four or five lines: closures, bands, labels, pallet exchange, and any decoration such as screen printing. Then write what is included: glass, case, and the packing that protects it. Two short lists end most of the questions a sheet generates.
If the brand bands every bottle before shipping, say so and put the cost in the price instead of on the exclusions list. A single delivered price with no assembly required is easier to sell than a base price plus three add-ons, even when the total is identical.
Put freight on the same page
A price sheet without a freight line is half a document. Buyers compare delivered cost, and a factory-gate price forces them to do the arithmetic themselves, which means they will do it with their own assumptions.
The weight line is the practical anchor. Orders weighing 150 pounds or more may not be eligible for UPS parcel shipping, which means a pallet-sized order needs a freight quote rather than a parcel rate. That single sentence prevents a buyer from expecting parcel economics on a truckload.
Quote freight two ways: a delivered price per case for a full pallet, and a delivered price for a part load. If the part-load number is unattractive, state the pallet minimum that makes the delivered price work. Buyers respect a clear threshold far more than a vague allowance.
Keep the freight basis visible: origin, carrier assumption and whether the price is prepaid or collect. A delivered price with no stated basis is a price that gets renegotiated at the first invoice.
Show the per-bottle and per-ounce math
Two derived numbers make a sheet usable without a calculator. The per-bottle cost falls straight out of the case: $7.80 across 12 bottles is 65 cents, and $6.45 across 12 at the top tier is about 54 cents.
The per-ounce figure is what a buyer uses to compare a ten-ounce bottle against a five-ounce one. Ten ounces at 65 cents of glass is 6.5 cents an ounce of packaging; five ounces at 50 cents is 10 cents an ounce. The smaller bottle carries more packaging cost per ounce, which is why the larger size is usually the better margin item for a store.
Label these as derived and show the divisor. If a buyer recalculates and gets a different number, the sheet loses credibility on every other line, and the difference is usually a fill volume rather than a price.
Update the derived figures whenever the case price changes. A sheet with a current case price and a stale per-ounce figure is worse than a sheet with no derived figures at all, because the second number looks authoritative and is wrong.
Date the sheet and state the terms
Every price sheet needs a date, a version and an expiry. Glass pricing moves, freight moves, and a sheet with no date is a promise of indefinite duration that a small brand cannot keep.
Add the internal costs that recur whether or not orders arrive. A 100-item GS1 Company Prefix renews at $150 a year, and that fee is part of serving the channel, not part of a case. It does not belong in the case price, but it belongs in the year's plan.
Terms belong under the prices: minimum order, lead time, payment terms, and what happens if a pallet is refused. Keep each to one line. A buyer reads the price block carefully and the terms block quickly, so the terms should be short enough to survive a quick read.
Send the sheet as a one-page document and keep a copy of each version. When a buyer in month eight claims a price that was published in month two, the dated versions settle it without an argument about memory.
Ten-ounce case price at each published break
Catalog case price for 12 ten-ounce woozy bottles across the four quantity breaks.
| Item | Value | Unit |
|---|---|---|
| Case of 12 | 7.8 | $ |
| 120-239 cases | 7.5 | $ |
| 240-959 cases | 6.99 | $ |
| 960+ cases | 6.45 | $ |
FAQ
What unit should a wholesale sheet price?
The case. A ten-ounce case is 12 bottles at $7.80, and the per-bottle figure of 65 cents belongs underneath as a derived number.
Where should the volume breaks fall?
Where handling changes. A full pallet is 240 cases, which is why the $6.99 tier starts at 240 cases.
Does the case price include caps?
No. A 24-414 cap is $0.08 each and bands are $9.50 per 250, so both belong in an exclusions list unless the price is quoted as delivered complete.